Common PAYE errors every UK business should know
Common PAYE Errors Every UK Business Should Know
Most PAYE errors stem from minor oversights that snowball into significant compliance issues. Common mistakes we see include:
- Incorrect Tax Codes: Failing to update an employee’s tax code after a notification from HMRC.
- Duplicate Records: Creating a new payroll ID for an existing employee, which leads to HMRC thinking you have more staff than you actually do.
- Late Submissions: Not sending the Full Payment Submission (FPS) “on or before” the date employees are paid.
- Missing Starter/Leaver Information: Forgetting to record the exact start or end dates, which affects their final pay and tax calculations.
- Payment Date Misalignment: Reporting the date you ran the payroll rather than the actual date the money reached the employee’s bank account.
How to Correct PAYE Mistakes: A Step-by-Step Guide
The method for correcting a PAYE error depends on when the mistake was discovered.
1. Correcting Errors in the Current Tax Year
If you find an error in a report you’ve already sent during the current tax year, the process is generally straightforward. In most cases, you can simply update the Year-to-Date (YTD) figures in your next regular Full Payment Submission (FPS). HMRC’s systems are designed to recognise these YTD adjustments and automatically correct your account.
2. Correcting Previous Tax Years
If the mistake relates to a previous tax year (back to 2020-21), you must send an additional FPS with the correct final figures for that year. If the error is even older, you may need to use an Earlier Year Update (EYU), although most modern payroll software now handles these via FPS amendments.
3. Fixing Personal Details
Mistakes in names, dates of birth, or National Insurance numbers should be corrected in your next FPS. However, be careful—changing more than one of these fields at once can sometimes trigger a duplicate record in HMRC’s system.
The Financial Impact: Penalties and Interest in 2026
HMRC has toughened its stance on inaccuracies. As of early 2026, the cost of “getting it wrong” is higher than ever:
| Penalty Type | Details | Estimated Cost |
|---|---|---|
| Late Filing | Applied if your FPS is late. | £100 – £400 per month (depending on staff size) |
| Late Payment | Interest on unpaid PAYE tax. | ~8.25% (linked to Bank of England base rate) |
| Inaccuracy | If HMRC finds the error was “careless” or “deliberate.” | 15% to 100% of the potential lost revenue |
By utilizing expert UK tax services, you can ensure that these errors are caught and corrected voluntarily (unprompted disclosure), which significantly reduces or even eliminates potential fines.
Why Partnering with UK Tax Accountants is the Best Strategy
Payroll is no longer just “admin”—it is a core part of your financial strategy. Professional UK tax accountants offer more than just data entry; they provide a shield against HMRC scrutiny.
Peace of Mind and Compliance
Our taxation services include a comprehensive “PAYE Health Check.” We review your RTI submissions, verify tax codes, and ensure that your P11D benefits and National Insurance contributions (NICs) are calculated perfectly. This proactive approach saves you from the stress of a surprise HMRC audit.
Strategic Tax Planning
Beyond simple corrections, we help you optimize your payroll for tax efficiency. This includes advising on:
- Salary Sacrifice Schemes: Efficiently managing pensions and cycle-to-work schemes.
- Benefits in Kind: Correctly reporting company cars or private health insurance.
- Construction Industry Scheme (CIS): Ensuring subcontractors are correctly verified and deducted.
Conclusion: Don’t Let a PAYE Error Derail Your Growth
In the fast-paced UK business environment, your focus should be on growth, not deciphering HMRC manuals. Small errors in PAYE can lead to large financial leaks through interest and penalties.
At Horizon & Co , we specialize in providing top-tier UK tax services tailored to small and medium-sized enterprises. Whether you need to fix a historical error or want to outsource your payroll entirely to expert UK tax accountants, we are here to help.
Table of Contents
Related Posts
